1. INTRODUCTION

1.1 Cherwell District Council (“we”, “us” or “our”) are committed to protecting the privacy of users of this website.

1.2 This website has been developed to help promote and support our co-working community brand known as Perch. Perch is owned by us and operated by Point of Difference Workspace Limited as a licensee of the Perch brand.

1.3 For the purposes of the Data Protection Act 1998, the “data controller” for this website is Cherwell District Council, Bodicote House, Bodicote, Banbury, OX15 4AA.

1.4   This privacy policy explains how we will collect, process, use or share any personal data we collect from you, or that you provide to us when you use this website.

2. WHAT WE COLLECT AND HOW

2.1 We collect information about you when you contact us via email or other means. We also collect data about you when you submit information on our website. This information may include details such as your name, email address or telephone number.

2.2 We may also collect information about your use of the website to help us develop and improve the website and to provide relevant, helpful information to you. This includes information about your computer such as domain name, browser type and version, operating system, IP address, cookie information, time stamp, what web pages you visit on our website, and how long you spend on each page. We do not gather information about other third party websites you have visited.

3. WHAT WE DO WITH THIS INFORMATION

3.1 We will use the information you have provided to:
a) provide the services or information which you have requested;

  1. b) identify other services provided in connection with the Perch brand which may be relevant to you;
    c) improve the content and general administration of our website;
    d) collect statistics, traffic patterns and related site information. We aggregate this data and it does not identify any website users. We use it for research, analysis and administrative purposes;
  2. e) identify visitors to the Perch website or users of the Perch brand;
  3. f) identify use of facilities provided under the Perch brand;
  4. g) share the information with Point of Difference Workspace Limited to enable the direct marketing of other services which may be provided under the Perch brand in the future.

4. DISCLOSING YOUR INFORMATION

4.1 We may disclose your information to third parties:
(a) as required by law;
(b) in the reasonable enforcement of our rights;
(c) to identify or resolve technical problems arising from the use of the website;
(d) to deal with complaints from any party regarding the operation of the website;
(e) as otherwise set out in this privacy policy;
(f) where we have your permission;
(g) where the business is sold to a third party; or

(h) to Point of Difference Workspace Limited for direct marketing purposes.

5. USE OF COOKIES

5.1 Cookies (and similar technologies) are small files which are sent by websites and stored on your device. They collect information about how the website is being used by those accessing it and allow websites to remember information. You can find out more about cookies at www.allaboutcookies.org.

5.2 On our website we use the following types of cookies:

(a) Strictly necessary: these enable the website to function correctly and deliver content. These cookies do not gather information about users that could be used for marketing or remembering sites that users have visited on the internet.

(b) Performance & Functionality: these cookies allow us to understand user preferences and associate users to any forms that they submit to enable pre-completion of subsequent forms.

(c) Analytical: these cookies help us analyse how the website is used, in particular we use Google analytics cookies.

5.3 You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the website.

6. STORAGE OF INFORMATION

6.1 The periods for which we keep information depend on the purpose for which the information was collected and the use to which it is put. We will not keep personal data for longer than necessary for our business purposes or for legal requirements.

6.2 It is possible that personal data we collect from you may be transferred, stored and/or processed outside the European Economic Area (“EEA”). By submitting your personal data, you agree to this transfer, storing and/or processing. You should be aware that countries outside the EEA may not offer the same level of data protection as the United Kingdom however we will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy.

7. ACCESS TO INFORMATION

7.1 You have the right to request a copy of the information that we hold about you.  If you would like a copy of some or all of your personal information, please email us at hello@perchcoworking.co.uk.  You may be asked to provide ID to make sure we are sending information to the right person.

7.2 We want to make sure that your personal information is accurate and up to date.  You may ask us to correct or remove information that you think is inaccurate.

8. HOW YOU CAN CONTACT US

If you have any feedback, questions or complaints in relation to this privacy policy, please send an email to: hello@perchcoworking.co.uk

Alternatively, you can write to Perch, Bodicote House, Bodicote, Banbury, Oxfordshire, OX15 4AA.

Last updated: January 2018